Question 1

How do I collect sponsor logos and brand assets for an event?

Accepted Answer

Create a Draftpile sponsor collection room with the assets you need — logo files (SVG, PNG, EPS), brand blurb, usage rights, key contact, and social links. Invite each sponsor contact by email; they get a private link, submit their assets without needing an account, and you track status in real time. Export a clean, named folder when collection is complete.

Question 2

What should I collect from event sponsors?

Accepted Answer

Standard sponsor asset collection includes: logo files in multiple formats (vector SVG, high-res PNG, optionally EPS), a brand blurb (50–150 words), any usage rights or brand guidelines, the primary marketing contact's details, social media handles or links, and any ad creative for digital placements. Draftpile's sponsor room template includes all of these as default request items.

Question 3

Can sponsors upload assets without creating an account?

Accepted Answer

Yes. Sponsors open their unique link and enter the email address they were invited with. No account, no software to install. This is important when collecting from external brand contacts who aren't familiar with your internal tools.

Question 4

What happens if a sponsor sends the wrong logo file?

Accepted Answer

Every re-upload creates a version. You see the full version history; the latest upload becomes current by default. You can mark an item 'needs update' with a note (e.g. 'We need the white version on transparent background'), and the sponsor sees exactly what to fix.

Question 5

How do I manage sponsor assets across different sponsorship tiers?

Accepted Answer

Create one Draftpile room per tier (or per event), with each tier's request items configured for that level's deliverables. Gold sponsors might owe logo + blurb + ad creative; Bronze sponsors just logo + blurb. Each sponsor only sees their own items.

Sponsor assets in, deadline met.